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System & Governance Notifications

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Create a new Alert

1. Navigate to Settings > Notifications > System.
2. Select Add Notification.
3. Enter a unique alert Name and Description (optional) for quick identification.
4. Select an entity type to trigger this alert. Available source entities The source you pick determines which entity type’s events trigger the alert. Choose from data assets, service connections, governance entities, or collaboration threads. General

   Source	What it covers
   All	Every entity type — subscribes to events across the entire catalog

   Data assets

   Source	What it covers
   Table	Database tables and views
   Dashboard	BI dashboards (Tableau, Looker, PowerBI, etc.)
   Chart	Individual charts within a BI dashboard
   Dashboard Data Model	Underlying data models behind BI dashboards
   Pipeline	Data pipeline assets (Airflow, dbt, etc.)
   Topic	Messaging topics (Kafka, Pulsar)
   ML Model	Machine learning model assets
   Database	Database entities within a database service
   Database Schema	Schemas within a database
   Data Product	Data product entities

   Service connections

   Source	What it covers
   Ingestion Pipeline	OpenMetadata metadata ingestion pipelines — fires on success, failure, or config changes
   Database Service	Database service connections (Snowflake, BigQuery, Postgres, etc.)
   Dashboard Service	BI service connections
   Pipeline Service	Pipeline service connections
   Messaging Service	Messaging service connections
   Storage Service	Object storage service connections
   ML Model Service	ML model service connections
   Metadata Service	Metadata service connections

   Governance

   Source	What it covers
   Glossary	Business glossary entities
   Glossary Term	Individual terms within a glossary
   Tag	Classification tags
   Tag Category	Tag classifications (for example, PII, Tier)
   Domain	Business domain entities
   User	OpenMetadata user accounts

   Collaboration These three sources all relate to threads posted on data assets, but each covers a distinct thread type. Choosing the wrong one is a common source of misconfigured alerts.

   Source	Thread type	What it covers
   Conversation	Conversation	Free-form comments posted on any data asset
   Task	Task	Structured workflow tasks — including incidents, description requests, tag requests, and approval workflows
   Announcement	Announcement	Time-bound announcements posted on data assets

   Incident alerts require Task as the source, not Conversation.Incidents in OpenMetadata are Task threads, not Conversation threads. If you set Source = Conversation, the alert will never fire for incident comments, assignments, or status changes. Set Source = Task to receive notifications for incident activity.
   The Task source covers all of the following task types:

   Task type	When it is created
   RequestTestCaseFailureResolution	A data quality test fails and an incident is opened
   RequestDescription	A user requests a description be written for an asset
   UpdateDescription	A user requests an existing description be changed
   RequestTag	A user requests a tag be applied to an asset
   UpdateTag	A user requests an existing tag be changed
   RequestApproval	A governance approval workflow is triggered
   RecognizerFeedbackApproval	An automated classification suggestion requires user review and approval
   Generic	A general-purpose task created manually

   The only filter available for Task and Conversation is Mentioned User or Team — narrow the alert to threads where a specific person or team is @-mentioned. You can’t filter tasks by task type (for example, incidents only) in the alert UI.
5. Add filters to narrow the alert scope so only specific events trigger a notification.
   If you don’t set any filter, the alert applies to all events over the selected source entity type.
   Use filters to narrow the alert to relevant changes. The available criteria depend on the source entity selected. Filter events by:
   • Owner: Filter events based on the designated owner of the asset.
   • Entity FQN: Filter by the Fully Qualified Name of the entity.
   • Event Type: Filter by the specific action that occurred (for example, Created, Updated, Deleted).
   • Updater Name: Filter based on the user or service that executed the change.
   • Domain: Filter events based on the Data Domain the entity belongs to.
   • Filter By Updater Is Bot: Filter to include or exclude changes made by automated ingestion or system processes.
   Use the Include toggle to define the logic for the filter condition:
   • Include (Toggle ON): If the event meets the filter condition, the alert is sent.
   • Exclude (Toggle OFF): If the event meets the filter condition, the alert is silenced (not sent).
   Add multiple filters to a single alert subscription.
6. Add destinations where you want to deliver alerts — internal OpenMetadata roles or external channels like Slack and email. Internal Destinations:
   • Admins - Notify all platform administrators
   • Followers - Notify users following the asset
   • Owners - Alert the asset owners
   • Teams or Specific Users - Target specific teams or individuals
   External Destinations:
   • Email
   • Chat: Slack, MS Teams, and Google Chat
   • Automation: Generic Webhooks