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User Details

The user details view shows everything OpenMetadata knows about a single user in one place. Open it from Settings > Members > Users by selecting a user. The breadcrumb reads Settings > Members > Users > the user’s name. User details view with the header, the tabs, and the Overview tab The header identifies the user and shows their status. It contains:
  • Avatar and name: The user’s profile picture and display name.
  • Badges: You on your own profile, Admin for administrators, Bot for bot accounts, and Deleted for deleted users. Bots never show the Admin badge.
  • Activity badge: Online now or Active recently shows how recently the user was active. OpenMetadata hides the badge when the user has been inactive for more than an hour, and for bots.
  • Username and email: Shown as @username followed by the email address. OpenMetadata hides the email when it is masked.
  • Delete icon: Appears only if you have the Delete permission. For a deleted user, the icon is labeled Delete permanently.
A deleted user shows a banner above the tabs with the deletion date and a Restore User button. The profile is read-only, but the user’s activity, tasks, and owned assets stay visible for audit.

Tabs

Tabs with items show a count badge. A count of zero is hidden.

Overview

The Overview tab groups the user’s details into sections. A pencil icon next to a value edits it, if you have permission.
  • Profile: Photo, Preferred Name, Description, and Email. The email shows a Verified badge when OpenMetadata has verified it.
  • Security: Change Password. For more information, see Change a User’s Password.
  • Identity & Access: Persona, Default Persona, and Domains.

Access

The Access tab shows how the user gets their permissions.
  • Banner: For an administrator, a banner explains that the Admin role bypasses policies, so the user can perform every operation.
  • Membership: Teams, Roles, and Inherited Roles.
  • Permission Summary: Cards for Total Roles, Policies, and Teams.
  • Direct Roles: The roles assigned directly to the user.
Access tab with Membership, Permission Summary, and Direct Roles

Tasks

The Tasks tab lists the user’s tasks. Select a task to open it as a full page. The breadcrumb ends with the task ID.
  • All, Open, and Closed: Switch between task states.
  • Search tasks: Find a task by name.
  • Group, Status, and Type: Group the list and filter by status or task type.
Tasks tab of a user with the All, Open, and Closed filters, search, and tasks grouped by type

Owned Assets and Following

These tabs list assets in the same card layout. Use the controls to narrow the list:
  • Search assets: Enter text to find an asset by name.
  • Type: Filter the list by asset type.
When the user owns or follows nothing, the tab shows an empty message. A failed load shows an error instead of an empty list.

Custom Properties

The tab lists one row for each custom property defined for users. For more information, see Set a Value on a User.

Change a User’s Password

The Security section on the Overview tab includes a Change Password option. OpenMetadata offers it only when all of these conditions are true:
  • The user is active, not deleted, and not a bot.
  • The user signs in with Basic authentication.
  • You are viewing your own profile, or you are an admin.

Permissions

What you can do in the user details view depends on your permissions:
  • EditAll on the user: Edit the display name, description, persona, and teams.
  • Delete: Delete the user.
  • Admin only: Assign roles, set the admin flag, and change a user’s domains.
Without view access to the user, OpenMetadata shows a permissions message instead of the details.

Error States

These messages can appear when OpenMetadata can’t load a user.
  • No User found: The user doesn’t exist.
  • Something went wrong: OpenMetadata couldn’t load the user. Select Reload to try again.